Administrative Assistant

Administration · Zagreb, Grad Zagreb
Department Administration
Employment Type Full-Time
Minimum Experience Entry-level

Hi! We are Visage Technologies - a team of open and friendly experts working on innovative projects using state-of-the-art technology.

With us, you will be part of unique projects, great learning culture, and a collaborative and fun working environment.

Who are we looking for?

We are looking for an Administrative Assistant with:

  • Bacc. education degree (preferably business, law, or economics, but not mandatory)
  • A year of previous experience in same or similar work
  • Advanced English skills (both written and spoken) 
  • Great communication skills
  • Proficiency in MS Office
  • Well developed organizational skills
  • Time management and detail-oriented skills
  • A strong sense of discretion and confidentiality

If you said yes to these, we’d love to meet you. :)

What will you do?

Your job includes providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.  More precisely, you will:

  • Provide administrative support to ensure efficient operation of the office
  • Communicate with the clients, state and other institutions by phone, video call and email 
  • Prepare documentation regarding employment contracts, new policies and decisions, annexes and administration
  • Organize and coordinate company events
  • Organize health checkups and other benefits within the company
  • Do travel warrants (from preparation to payment)
  • Prepare reports for internal and external needs
  • Assist with company Employee Stock Options Program procedures and documentation
  • Run business-related operative tasks (e.g. trademark registry)
  • Perform other administrative tasks

Why you’ll love it here

You will be a part of a relaxed and collaborative working environment and support an amazing team that works on innovative projects.

In addition to great culture, we:

  • Provide guided and supported professional development
  • Give you an opportunity to grow and learn through your own education budget
  • Prioritize health and work-life balance through flexible working hours, sponsored health checks, and subsidized recreation
  • Support team initiatives focused on sports, hobbies and philanthropic activities
  • Organize unforgettable team buildings
  • … and so much more.

A little bit more about us

We've been around for two decades now. Our growth is fully organic and it has earned us a place among the fastest-growing companies for 6 consecutive years. At the same time, we’ve been growing as a team, and currently have more than 120 team members.

Our most important mission is to create an exceptional workplace. You can see what this looks like on our blog, LinkedIn, Facebook, or Instagram.

Want to help us keep up the great work? You just have to apply!

How to apply?

Please attach:

  1. Your CV.
  2. A motivational letter explaining why you want to work with us and why we should want to work with you.
  3. Your answer to the pre-screening task below.

Pre-screening task 

Here at Visage Technologies, we value each other and we love to celebrate our successes. So, we get together a lot!

This includes sailing trips, bbqs, camping, sports competitions, flying to other countries… All these events are, of course, accompanied

by various activities: presentations, food, drinks, accommodation and everything else that makes our hearts proud, our bellies full and our faces laugh!

But someone has to make this magic happen. So, sometimes it will be your task to assist in organizing and coordinating activities and arrangements around such events.

Imagine that you have to organize a barbecue (oh, yeah, gaining weight is part of working here) for 150 team members, students and guests.

This includes arranging a venue, drinks and food (hint: we hold true to diversity, and that includes different diet requirements and preferences), meeting technical demands, documenting the event, music…

What would be your approach to the organization? What would be your first steps? Which information would you need? How would you collect and organize all relevant data? 

Make sure to attach your answer with your application!

 Please note that the applications that are not complete will not be considered.

Thank You

Your application was submitted successfully.

  • Location
    Zagreb, Grad Zagreb
  • Department
  • Employment Type
  • Minimum Experience